Digital Communication & Email Platforms

Microsoft 365 is an online-based suite of tools offered by Microsoft to help improve productivity, collaboration, and secure file and document sharing and management across all levels of the organisation.

Because it is cloud-based (online), Rhu Scout members can access their Scouts email account and other 365 tools on any device, at any time, from any location simply via a web browser such as Google Chrome or by using the apps.

The tools available through Microsoft 365 include:

Outlook      Word      Excel      PowerPoint      Teams          

  OneDrive     OneNote Forms          Sharepoint

The roll out of Microsoft 365 is one of our key initiatives to make the business of Scouting smarter, stronger and more sustainable so we can have an even greater impact on the young people we support.

This is an important step forward in improving the way we connect, communicate, collaborate and access Scouting. Not only is Microsoft 365 key to making the business of Scouting smarter by enhancing productivity, collaboration, and secure file and document sharing and management, but it also plays an important role in meeting the compliance obligations we all share around information and data security, child protection and centralised communications.

Using a Scouting email address allows you to manage and maintain a Scout-Life balance by keeping your Scouting mailbox separate from your personal inbox, it looks more professional when contacting parents and other outside organisations can be a lot more confident of your identity when receiving emails. It also fulfils our duties and responsibilities when it comes to GDPR and SAR (Data Subject Access Requests) ensuring that we are compliant when storing and securing all personal information, be it emails, personal details, other information, etc.

  • All emails are hosted on a private enterprise class server meaning potentially sensitive information is kept safe. Free email accounts are consumer products and do not provide users with the same level of privacy, protection or support. 

  • Data is backed up so you can retrieve something you may have deleted by mistake.

  • With a custom domain name such as yourname@rhuscouts.org.uk, Parents and outside organisations can be a lot more confident of your identity when receiving emails. Anyone can set up a free Gmail or Hotmail account with something similar to 1strhuscouts@gmail.com and pose as a leader. We want to make sure our adult members are protected from identity theft and safeguard our young people from imposters.

  • A Scouting email address allows you to manage and maintain a Scout-Life balance by keeping your Scouting mailbox separate from your personal inbox.

  • It looks professional. Quite often Scouting will lead you to have contact and dealings with public officials, MPs, Coulcillors, Business leaders and having your own custom scout email address will give a much better impression.

  • You will automatically get a address book of all the leaders, volunteers, etc in your own group as well Dunbartonshire District Scouts which will update as people join the organisation and leave – so you can always get hold of the people you need to.

  • Centrally managed distribution lists can be setup so that you can be confident everyone who is supposed to receives your email.

  • Secure personalised business class email, calendar, and contacts with a 50 GB inbox  (Microsoft Exchange)

  • Personal File storage and sharing with 1 TB of OneDrive storage

  • Collaboration services to securely store & backup documents (SharePoint). Essential for succession planning.

  • Unlimited online meetings, instant messaging, audio, HD video, and web conferencing (Teams)

  • Microsoft Forms for secure data collection.

  • Web versions of WordExcelPowerpoint and more

  • Professional digital storytelling tools to create interactive reports, presentations, newsletters and more (Microsoft Sway)

  • Technical support when you need it.

  • Full GDPR compliance & alignment.

Microsoft Teams is a unified communication and collaboration platform that combines chat, video meetings, file storage (including collaboration on files), and application integration. The service integrates with our Office 365 subscription and features extensions that can integrate with non-Microsoft products. Microsoft Teams is a comparable to services such as WhatsApp, Messenger and Zoom and is the evolution from Skype for Business. Teams allows communities, groups, or teams to join online voice or video meetings through a link or invitation or host live broadcasts.

We recommend dowloading these applications;

Outlook - lets you bring all of your email accounts and calendars in one convenient spot. Wether it's staying on top of your inbox or scheduling the next big thing, we make it easy to be your most productive, organised and connected self. This allows you to keep your Scouting email seprate from your normal email.

 

Apple Store

Android Store

 

OneDrive - lets you keep your Scouting photos and files backed up, protected, synced and accessible on all your devices. The OneDrive app lets you view and share OneDrive files, documents, photos, and videos.

 

Apple Store

Android Store

 

Teams - Wether you're working with on a project or need to get chat with another leader in Scouting, Teams has got you covered. It's the only app that has chats, meetings, files, tasks and calendars in one place - so you can easily connect with people and bring plans to life.

 

Apple Store

Android Store

Need support? Email digital@rhuscouts.org.uk